COLLEGE POLICY DISSEMINATION WORKSHOPS
The College of Health Sciences, KNUST on the 10th May, 2021 hosted the University Policy Committee for their periodical College Policy Dissemination Workshop. The event commenced with the introduction of the event by the head of the Committee Prof Mrs Joyce Oduro. She further introduced the members of the committee namely; Dr Ato Quansah (College of Engineering), Dr Vivian Boamah, Mrs Akosua Amoako (College of Art and Built Environment), Prof Clifford Amoako (College of Art and Built Environment) and Mr Abraham Adusei (the committee Secretary). Also in attendance were 40 other people via zoom call.
The university has various policies that guides various aspects of our lives as an institution. However the implementation of these polices have had some setbacks due to inadequate publicity. This motive birthed the formation of the University Policy Committee to periodically explain the policies to the staff of KNUST.
For this particular event the committee presented on two policies, which were the Recruitment policy and Mentorship policy.
Dr Vivian Boamah made the first presentation on the Recruitment Policy of the University. She began the presentation by highlighting the objectives of the College Policy Dissemination Workshops which were to;
- Introduce and explain KNUST policies to faculty and staff
- Create awareness and interest of faculty/staff in existing KNUST policies
- Encourage adherence and implementation of the KNUST Policies at all levels
- Soliciting inputs of faculty and staff to improve existing policy, where necessary
- Evaluate the existing knowledge and extent of implementation of KNUST policies
She further explained that the Recruitment Policy focuses on Equal merit, fairness, transparency and consistency. Also in the recruitment, appointment and promotion of existing and aspiring employees. The overall aims of the Recruitment policy of KNUST seeks to;
- Recruit, retain and promote qualified applicants with no regard to personal characteristics (gender, race, age, religion, disability, etc.)
- Select and develop employees and also create an enabling work environment for them to achieve the University’s strategic goals.
- Guide and motivate employees to aspire to rise to higher positions.
Other areas she touched on were the key steps involved in the implementation of the recruitment policy which are employee selection, interview process, medical examination, making appointments and employee’s conduct.
In conclusion, Dr. Vivian Boamah urged anyone who wish to be employed or promoted in KNUST to appreciate the policy. Also she asserted that the university wishes to reiterate its fairness and transparency in selecting qualified personnel. She finally urged all employers to note that they have the prerogative to report any breach of their right under this policy to their immediate supervisors.
The second presentation by Prof Clifford Amoako was on the Mentorship policy of KNUST. He stated that the key objective of the Recruitment Policy was to create an enabling environment for the training and continuous development of staff. This is the foundation of the Mentorship Policy. Prof Clifford Amoako referred to mentorship as an existing brain which has been developed enough for recruited staff to lean on, share their for their career development. The Mentorship Policy was developed and approved as part of KNUST’s mission that focuses on the development of staff’s frustrations and be guided capacity to effectively integrate into the university and serve as catalyst for development. Mentorship Policy provides a framework and practical guidance to support staff development. He further stated that the Mentorship Policy focuses on the following:
- Providing opportunity for interactions between junior and senior staff.
- Providing a platform for the introduction and discussion of the organizational structure and culture
- Identifying development needs and opportunities of faculty
- Providing access to networks or contacts for academic development
The key policy principles that will guide mentors in transferring knowledge to mentees are; Human resource development, Commitment of Staff, Quality Assurance, Efficient and Effective, Ethical Consideration, Excellence, Equity, Confidentiality and Sensitivity.
Prof Clifford Amoako also explained the various implementation strategies for Mentorship policy. The points indicated in this section were:
- Continuous engagement with mentors
- Creating transparent cordial platform for mentors and mentees to engage
- System to monitor the process
- Structures and events to recognise best performers and encourage others.
Prof Clifford Amoako affirmed that the University Faculty/Professional Staff is the most valuable resource, therefore everything must be put in place to strengthen and develop them. Also strongly upholding the mentorship policy will help to better retain and revitalize the staff of the University towards achievement of its mission.
The programme ended with some interaction between the participants and committee on the University policies. The provost of the College of Health Sciences, KNUST, Prof Christian Agyare, gave his closing remarks and thanked everyone for making it to the event. The programme was closed with a vote of thanks by Dr Ato Quansah.